Notion Pricing Engine

Notion Pricing Engine – stop guessing your prices

If you’re still pricing projects by vibes (“ehh… €600 feels right”), this template will hurt your feelings in the best way.

The Pricing Engine is a Notion system that lets you:

• Set clear prices for all your services
• Add profitable add-ons and upsells
• Build packages that actually make sense
• See profit margins on every quote in seconds

Set it up once, and you’ll never have to rebuild a quote from scratch again.

What you can do with it

✅ Build consistent quotes
No more “I charged the last client less… I think?”
Fill in the services, add-ons, and rules once and reuse them for every offer.

✅ Protect your margins
Each quote shows your base cost, base rate and profit %.
You see instantly if you’re undercharging before you hit send.

✅ Sell packages, not random hours
Create packages like “Full Social Media Strategy” or “Launch Package”
and let the template calculate the final price + discount for you.

✅ Upsell without being pushy
Use the Add-Ons database (rush fee, extra revisions, IG covers, profile optimization…).
Click to add them to a quote and watch your total go up.

✅ Keep an overview of recent quotes
The Recent Quotes board shows each quote as a big card
with total price and profit bar – like a tiny sales dashboard.

What’s inside

You get a fully linked Notion workspace with:

• Quotes – every project quote, with client, services, add-ons, rules, total & margin
• Services – all your offers with base cost & base rate
• Add-Ons – extras and upsells with prices
• Packages – pre-built bundles (pull in multiple services + add-ons at once)
• Price Rules – rush fees, region pricing, enterprise pricing, discounts, etc.
• Quick Action: New Quote button – create a new quote in one click
• Recent Quotes board – visual overview of your last quotes + profit bars

All databases are already connected for you.

Who this is for

• Freelance designers, editors, marketers, SMMA owners
• Small studios / agencies that keep changing prices every time
• Anyone sick of “random” quotes and wants to feel like an actual business

If you send custom quotes more than once a month, this will save you hours and probably make you more money than it costs.

How to use it (5 min setup)

1. Duplicate the template to your own Notion
2. Add your services, add-ons and packages
3. Adjust price rules (rush fee, discounts, etc.)
4. Hit New Quote, select what’s included
5. Send your quote knowing the margin is already baked in

If you’re done guessing and discounting yourself into the ground,
this is your new pricing brain.